Pike Central High School & Middle School Pool HVAC Upgrades


Bidding Closed

Prebid Date12/2/20 11:00 am

Bid Date12/15/20 3:00 pm

Company & Contacts


Ron Steinhart   (812) 422-4187


1810 E. State Road 56, Petersburgh, IN 47567


A. Sealed Proposals for the furnishing of all materials and the performance of all labor in accordance with the contract documents for the project referenced herein will be received at the Pike County School Corporation, 211 South 12th Street, Petersburg, IN 47567. All bids will be accepted until 2:00 PM (local time EST) on December 15, 2020. Any bids received after the designated time will be returned unopened. Bids shall be delivered in sealed envelopes bearing the name and address of bidder and indicating identification of the project. Bids will be opened privately.

B. The term Project as used herein shall refer to:

Pool HVAC Upgrades
Pike Central High School & Middle School
Petersburg, Indiana

C. The term Owner as used herein shall refer to:

Pike County School Corporation
Attn: Mr. Todd Harker
211 South 12th Street
Petersburg, IN 47567

D. The term Architect as used herein shall refer to:

Suite 800
21 Southeast Third Street
Evansville, Indiana 47708

E. Proposals for the work as indicated on the contract documents will be received as follows:

• Unified Bid Package: Base Bid shall include general construction, mechanical construction and electrical construction.

F. Construction shall be in full accordance with the Bidding Documents, which may be examined by
prospective bidders at the following location:
21 SE Third Street, Suite 800
Evansville, Indiana 47708

G. Copies of the Plans and Specifications may be obtained from MACO – Evansville Blue, 600 Court Street, Evansville, Indiana 47708 (812) 464-8108 or by accessing website http://www.haferplanroom.com/ using your company’s active account information. If your company is not currently registered, you may do so by clicking “Register for an account”. Registered account holders may download digital files for a nominal fee.

Bidders may purchase up to two printed sets of bidding documents by paying a refundable deposit of $100.00 per set ordered. Deposit checks shall be made out to “Hafer”. Existing Drawings available by contacting Hafer.

a. Amount of the deposit for up to two sets of bidding documents may be refunded in full when the Plans and Specifications have been returned to MACO – Evansville Blue within ten (10) days after time set for receiving bids and in good re-usable condition. If the Plans and Specifications are returned after this ten (10) day period or in unusable condition, the deposit will be forfeited.

b. One (1) set of bidding documents consists of one (1) Project Manual and one (1) Complete Set of Drawings.

H. After award of contract, the contractor shall be furnished with FOUR (4) sets of plans and specifications.

I. A bid may not be withdrawn for a period of sixty (60) days following the time and date designated for the receipt of bids.

J. All work shall meet requirements of the drawings, specifications and other Contract Documents prepared by Hafer.

K. Costs for Performance and Labor and Material Payment Bond SHALL BE included in the contractor’s bid.
L. Subcontractor and Materials List: The bidder shall include with the Proposal Form the subcontractors and major material suppliers which the bidder will be using on the project. Once submitted, the bidder may not change a proposed subcontractor without Owner approval. Bidders should submit the Subcontractor/Material Supplier List with their bid.

M. Pre-Bid Meeting: A Pre-Bid Meeting will be conducted at the project site on December 2, 2020 at 10:00 AM local time (EST). Bidders are encouraged to attend.

N. Bid Security – A Bid Bond or other form of bid security in the amount of 5% of the total bid IS REQUIRED.

O. Provide Indiana State Form 96 and Financial Statement with Bid Proposal.

P. Owner reserves the right to reject any and all bids and waive any and all informalities, whether or not the Bids comply with the prescribed requirements, and alternates and unit prices if requested in the Bid Forms. It may consider the qualifications and experience of Subcontractors and other persons and organizations (including those who are to furnish the principal items of material or equipment) proposed for those portions of the work for which the identity of Subcontractors and other persons and organizations must be submitted as specified in the “Information for Bidders”. It may conduct such investigations as it deems necessary to establish the responsibility, qualifications and final ability of the bidders, proposed Subcontractors and other persons and organizations to do the work in accordance with the Contract Documents to Owner’s satisfaction within the prescribed time.

Owner reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to Owner’s satisfaction.

Q. Each bidder shall visit the site of the proposed work and become fully acquainted with conditions as they exist so the Bidder may fully understand the facilities, difficulties, and restrictions related to the execution of the work under contract.

Bidder shall also thoroughly examine and be familiar with the Drawings and Project Manual. Failure or omission of any Bidder to receive or examine any form, instrument or document or to visit the site and to become acquainted with existing conditions shall in no way relieve the Bidder from any obligation with respect to the Bidder’s Bid Proposal.

R. The Architect shall not be responsible for oral, telephonic instructions or any other verbal explanations or interpretations of the Construction Documents.

Every request for such interpretation shall be made in writing and addressed and forwarded to Ron Steinhart, Hafer, 21 SE Third Street, Suite 800, Evansville, IN 47708. No inquiry received within 5 days of the date fixed for opening of the Bids will be given consideration.

Every interpretation made to a Bidder shall be in the form of an Addendum to the Contract Documents which, if issued, shall be sent as promptly as is practical to all persons to whom Contract documents have been issued. All such Addenda shall become part of the Contract Documents and must be acknowledged on the Bid Proposal Form as having been received and included as part of the Bid Proposal.

S. Prime contractor should allow Mehringer Heating & Plumbing and R.G. Mechanical to submit a bid for the mechanical portion of the project.